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Minutes of Village Board Meeting - December 16, 2009
MINUTES OF VILLAGE BOARD MEETING President Patrick Brennan called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: Rudy Martin, Ray Mason, Dennis Martin, Dick Parrish, Terry Houchens and Barry Thompson. Also present: Jim Grabowski – Village Administrator, Steve Pala – Assistant Village Administrator, John Harrington – Finance Director, Rob Tonarelli – Superintendent of Public Works, Doug Hayse –Chief of Police, Justin Meyer – Deputy Police Chief, Steve Thornton – Building & Zoning Officer, Chris Spesia – Village Attorney and Kevin Biscan of Robinson Engineering. Changes To Agenda – President Brennan stated that there was one change to the agenda. Agenda item number 11D would be removed. Jim Grabowski explained that the there had been no chance to review the proposed agreement from Brian Zabel & Associates, PC for audit services and they would postpone to the January 26, 2010 Village Board meeting. There were no comments or objections. Review of Minutes – Minutes of Village Board Meeting of November 24, 2009 were reviewed. Trustee Houchens moved, Trustee Parrish seconded the motion to accept the minutes of November 24, 2009 village board meeting as presented. Ayes: Parrish, Houchens, D. Martin and R. Martin Nays: None Abstain: Mason Absent: Thompson Motion carried. Bills and Transfers – Trustee D. Martin moved, Trustee Mason seconded the motion to approve the Bills and Transfers as presented with the additional open invoices given to the Board before the meeting, dated December 16, 2009 in the amount of $575,111.98. Trustee Parrish asked for a description of Tee’s Plus which was listed in the bills. He was told that they were t-shirts purchased for the Drug Awareness Resistance Education (DARE) Program. Trustee Thompson entered the meeting at 7:05 p.m. President Brennan called for a vote on the motion. Ayes: R. Martin, Parrish, D. Martin, Mason, Houchens and Thompson Nays: None Motion carried. Treasurer's Report – Trustee D. Martin moved, Trustee Houchens seconded the motion to approve the Treasurer's Report as presented. Hearing no comments or questions President Brennan called for a vote on the motion. Ayes: Houchens, Parrish, D. Martin, Mason, R. Martin and Thompson Nays: None Motion carried.
Public Forum – President Brennan
announced the winners of the Christmas House
Decorating Contest and asked them to come
forward for their cash awards. Third place was the
Golas Family at 1603 Creekside Circle in Chestnut
Ridge Subdivision; second place was the Jacknick
Family at 371 Coneflower Drive in Lakewood Trails
Subdivision; and first place went to the Kopstain
Family of 304 Prairie Ridge Drive of Prairie Ridge
Subdivision. Photos were taken of each family with
President Brennan and Trustee Rudy Martin, Chairman
of the Public Relations Committee. Consent Agenda – Mr. Grabowski read each item listed on the Consent Agenda and noted that all had been discussed at the Committee of The Whole and were recommended for approval by the Board. Trustee Thompson moved, Trustee Mason seconded the motion to approve the consent agenda. Ayes: Parrish, R. Martin, Thompson, Houchens, Mason and D. Martin Nays: None Motion carried. Resolution Approving Release of Soil Erosion and Sediment Control Bond, Parkers Square (2009R-1257) Resolution Approving Request for Letter of Credit Reduction, Summerfield, Unit 2A (2009R-1258) Resolution Approving Request for Letter of Credit Reduction, Meadows 5th Addition (2009R-1259) Resolution Approving Change Order #1 for Twin Rail Paving Project to D Construction, $2,694.00 (2009R-1260) Resolution Approving Pay Request #2 for Twin Rail Paving to D Construction to D Construction, $2,706.00 (2009R-1261) Resolution Approving Pay Request #1 for Prairie Ridge Paving Improvement to D Construction $71,176.71 (2009R-1262) Resolution Approving Pay Request #6 for Ferguson Boulevard Construction Project to D Construction, $429,926.12 (2009R-1263) Resolution Approving Pay Request #4, Rivers Edge Drive Construction to D.E. Thompson Excavating, $8,172.86 (2009R-1264) Resolution Approving Pay Request #4 for Various Underground Public Utility Improvements to D.E. Thompson, $11,605.68 (2009R-1265) Old Items – there were no old items to be considered.
New
Items – Public Hearing to Consider the Terms
of a Proposed Annexation Agreement, Poor Clares of
Joliet – President Brennan opened the
public hearing at 7:16 p.m. an associate of the law
firm representing the Poor Clares of Joliet, Mr.
Bill Cassian came forward to address the Board. He
stated that his firm had agreed to approve the
annexation agreement as drafted and the plats would
be provided by the end of the year. He asked the
Board to approve the annexation subject to the above
as bids on the project were due and time was of the
essence. Ordinance Authorizing the Execution of an Annexation Agreement – Trustee D. Martin moved, Trustee Thompson seconded the motion to adopt Ordinance #2009-34 Authorizing Execution of an Annexation Agreement subject to execution of representative of Poor Clares of Joliet and receipt of the plat of dedication. Ayes: R. Martin, D. Martin, Houchens, Parrish, Thompson, Mason and Brennan Nays: None Motion carried. Ordinance Annexing Certain Territory into the Village of Minooka – Trustee Thompson moved, Trustee D. Martin seconded the motion to adopt Ordinance #2009-35 Annexing Certain Territory into the Village of Minooka. Ayes: D. Martin, Houchens, Thompson, R. Martin, Mason and Parrish Nays: None Motion carried. Ordinance Granting a Conditional Permitted Use – Trustee Thompson moved, Trustee Parrish seconded the motion to adopt Ordinance #2009-36 Granting a Conditional Permitted Use for a Monastery and Convent located in Grundy County, State of Illinois. Ayes: Mason, Thompson, Parrish, Houchens, D. Martin and R. Martin Nays: None Motion carried.
Public Hearing to Consider the 2009 Property
Tax Levy – Mr. Grabowski reminded the Board
that they had previously discussed the ordinance and
instructed Staff to move forward. The total levy
recommended for 2009 was $3,287,741. This exceeds
last year’s by more than 5% therefore a “Truth in
Taxation” public hearing, properly noticed, was
required to be held. President Brennan opened the
public hearing at 7:25 p.m. Mr. Grabowski noted that
the levy rate of .7023 represented a 12.3% increase
from last year’s levy rate of 0.6254. The Village
seeing a drastic decrease in sales tax revenue, has
taken numerous measures to cut costs and to minimize
the requested levy. However, to avoid drastic
service level reductions or depletion of reserves,
Staff believes that the levy is necessary. Ordinance Establishing the 2009 Property Tax Levy – Trustee D. Martin moved, Trustee Houchens seconded the motion to adopt Ordinance #2009-37 Establishing the 2009 Property Tax Levy. Ayes: Thompson, R. Martin, Parrish, D. Martin and Houchens Nays: Mason Motion carried. Resolution Accepting Proposal for Audit Services, Brian Zabel & Associates, PC – removed from the agenda. Will be discussed at a later date.
Resolution Authorizing the Execution of a
Letter of Agreement with Nicor Gas for the Cash
Option Versus Free Therms – Mr. Grabowski
stated that the Village had a franchise agreement
with Nicor and receives an allotment of free therms
for the Village Hall and Public Works building and
pays for the gas at the well houses and treatment
plant. The Board had directed staff to move forward
with the cash option for January 1st. An agreement
is necessary in order to receive the cash instead of
free therms. He further explained that the franchise
agreement expires on July 6, 2011. By entering into
the letter of agreement, the Village will receive
the cash payments in 2010 and 2011 and can change
back on January 1, 2012 if that is what they decide
to do. Ayes: Houchens, Parrish, D. Martin, Mason, R. Martin and Thompson Nays: None Motion carried. Resolution Authorizing Execution of a Purchase Agreement for Natural Gas – Mr. Grabowski noted that the Village was looking into entering into a purchase agreement for natural gas for January 1, 2010. They will take bids on Monday, December 28th or whatever date is determined based on the Letter of Agreement with Nicor. When the bids are received, the lowest qualified bid would need to be accepted on the same day and the purchase agreement would need to be signed. He added that it was discussed at the December 9, 2009 Committee of The Whole and recommended for approval. Motion made by D. Martin, seconded by Trustee Thompson to pass Resolution #2009R-1267 Authorizing Execution of A Purchase Agreement for Natural Gas. Ayes: Parrish, R. Martin, Thompson, Houchens, Mason and D. Martin Nays: None Motion carried.
Staff Reports – Administrator
Grabowski stated that Staff was meeting with Grundy
County Highway Department and Grainger the following
day and wished all a Merry Christmas. Trustee
Parrish asked if they would be talking about the
dark intersection on Holt Road. Mr. Grabowski
replied that the intersection he was referring to
was actually in Kendall County and that Chief Hayse
was talking with the Kendall County Engineer. He
also noted that they had contacted Jeff Hettrick the
representative from ComEd about the lighting. Liquor Commission Report – Chairman Brennan had nothing to report. Annexation Committee Report – Chairman Brennan had nothing to report. Executive Session - President Brennan announced that there was a need for an executive session and entertained a motion. Trustee Thompson moved, Trustee Parrish seconded the motion to go to executive session at 7:38 p.m. for the discussion of land acquisition, probable litigation and collective bargaining. Ayes: R. Martin, D. Martin, Houchens, Parrish, Thompson Nays: None Motion carried. Trustee Parrish moved, Trustee Thompson seconded the motion to return to regular session at 8:19 p.m. Ayes: R. Martin, D. Martin, Houchens, Parrish, Thompson Nays: None Motion carried. President Brennan noted that there was no action to be taken as a result of Executive Session. As Appropriate – Hearing no further comments or questions, President Brennan called for adjournment. Trustee Thompson moved, Trustee Parrish seconded the motion to adjourn the meeting at 8:20 p.m. All voted yes, motion carried.
Mary L. Ray, Village
Clerk
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